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| *SCAMMER ALERT: TIDA does not and and will not sell attendee lists or any contact lists. Anyone contacting with offers to purchase lists are not legit. TIDA does not contract with any third party housing companies. Do not book reservations through any other company or representative who contacts you claiming to represent TIDA rooming. The only TIDA room block information is on the website here and is direct with the Hilton San Diego Bayfront. |
ATTENDEE REGISTRATION
How do I register someone on their behalf?
I'm trying to edit my company on the form, but it's read-only. How do I update my company name?
I'm a non-member. Do I need an invitation from a TIDA member?
How do I get added to my company's Corporate TIDA membership so I can take advantage of member pricing?
What is included in the spouse/companion registration?
Where do I pick up my registration materials?
What do I do if I need to cancel?
Can I transfer my registration if I can no longer attend?
EXHIBITOR REGISTRATION
What comes with my exhibitor registration?
What events am I able to attend?
Can I cancel my company's exhibitor registration?
Can I change the name(s) of my registered exhibitor representative(s) after submitting registration?
How do I purchase additional exhibitor representative tickets?
When can I set up / tear down my booth?
Where do I ship my booth materials?
HOTEL & TRAVEL INFORMATION
Is there a deadline to book my hotel room? Where do I make the reservation?
Can I receive the discounted room rate for dates before and/or after the conference?
How do I get to and from the airport?
Is parking available at the hotel?
GENERAL QUESTIONS
How do I get an attendee list?
Can I receive Continuing Education Units for attending the forum?
Can I receive copies of speaker presentation slide decks?
What is the forum attire?
Will there be free Wi-Fi at the seminar?
ATTENDEE REGISTRATION
How do I register someone on their behalf?
- If you are trying to register a TIDA member, you will need the member's login credentials to access the registration form. If the member does not know their login credentials, they will need to submit a password reset and/or username reset request. Note, you must use the valid email address associated with the profile to receive a reset link.
- Click here to login, select the Register Yourself button and fields will pre-populate with the member's profile information. Note, the name and company fields are not editable.
I'm trying to edit the company on the form, but it's read-only. How do I update my company name?
- If you're an active TIDA Member who has recently changed companies and would like your profile information updated, you will need to complete this company change form. We will ask for your new contact information and you will have to confirm that your new role still qualifies within the TIDA Bylaws membership description that you are still regularly involved in defending claims or lawsuits against the trucking industry.
- Note: Be advised that the review process for company changes may take 5-7 business days.
I'm a non-member. Do I need an invitation from a TIDA member?
- If you fall into either the Attorney or Vendor category, you need to upload an invitation from a current TIDA member to submit Annual Seminar registration. The file MUST be in PDF format (you can convert an email to a PDF), must clearly display the name of the TIDA member as well as specific language stating that you are invited to attend the TIDA 2026 Annual Seminar.
- TIDA reviews all non-member registrations and invites. If your invitation does not meet the criteria above, your registration will not be accepted. View an example invitation letter.
How do I get added to my company's corporate TIDA membership so I can take advantage of member pricing?
- If your company is already a member of TIDA, you can request to be added to their membership. All members must be regularly involved in claims management, risk management, or other aspects of defending claims against the trucking industry to be added to the account and gain full access to benefits.
- Complete this request form to be added to your company's membership account. All requests are reviewed and must be approved before any member login credentials will be provided.
- Note: Be advised that the review process may take 7-10 business days for approval.
What comes with the spouse/companion registration?
- Spouse/companion are able to attend the welcome reception and the networking reception. If you plan to bring your spouse to the reception(s), they will need to register and have a name badge. Each reception is $100.
- Spouse registration can be added on at the same time as your registration. If you already registered, and need to add a spouse ticket, click here.
- Note: If your spouse/companion is involved with the trucking industry they do not qualify for this registration ticket. If you are inviting a guest to attend the conference they will have to register as an attendee.
Where do I pick up my registration materials?
- You will need to pick up your name badge along with seminar materials when you arrive. Your name badge serves as entry to all events, including social activities.
- If you do not have your name badge with you at all times during the seminar, you may not be let in to the room.
- The registration desk will be located in the ballroom foyer of the hotel and will be open starting on Wednesday, October 14 from 1:00 p.m. - 6:00 p.m.
What do I do if I need to cancel?
- No refunds for cancellations will be provided.
- Registrants who are unable to attend may send a substitute from the same company/firm. You'll need to complete the substitution form no later than September 10.
Can I transfer my registration if I can no longer attend?
- Yes. You may transfer your registration to someone else from your same company/firm by filling out a substitution form.
- Substitutions must be made by September 10.
- All substitutions must be from the same organization.
- Scholarship recipients are not eligible to substitute registration.
- Substitution pricing difference between member vs. non member or across member types must be paid by one of the participating parties.
- Forms will be reviewed by TIDA Headquarters and a response will be provided within 7-10 business days.
- Please note:
- If your registration substitution is a non-member and you paid for a member registration, an invoice will be created for the difference in registration prices. In order for the substitution to be considered complete, any additional payment will need to be received. TIDA will not refund the price difference in non-member to member substitutions.
- If your registration substitution is a non-member attorney OR vendor: non-member attorneys and vendors MUST upload an invitation from a current TIDA member. Emails from current members to non-members, about the event, are considered an invitation and therefore will be accepted. Without an invitation, non-members will not be able to submit a registration. Please have this ready to upload on the form prior to submitting this form.
EXHIBITOR REGISTRATION
What comes with my Exhibitor registration?
Exhibitor Registration:
- One (1) company representative complimentary registration; additional representatives may be added to the registration form at the prevailing rate indicated on the website.
- One (1) 6ft, draped table
- All materials, including backdrops, must be no wider than 7ft
- Two (2) chairs
- Branded exhibitor profile on the mobile app
- Complimentary electricity
- Recognition on signage during the Seminar
- Logo on event page of TIDA website
- Special mention at onset of Seminar
- "Exhibitor" ribbon on name badge
- Inclusion in the TIDA Exhibitor Video played during the seminar (see video above)
- Registration list (This list will be emailed to the primary exhibitor representative approximately 10 days prior to the event included within the TIDA Annual Seminar Tips for Your Trip e-blast. Additional registration lists are not available upon request.)
What events am I able to attend?
Can I cancel my company's exhibitor registration?
No refunds for cancellations will be provided, however you may change your registered exhibitor representative. See below.
Can I change the name(s) of my registered exhibitor representative(s) after submitting registration?
Yes. You may transfer your exhibitor representative registration. Transferring of name badges should not be requested onsite. If you need to make changes to who is attending as your exhibitor representative(s), complete the registration substitution form no later than September 10.
How do I purchase additional exhibitor representative tickets?
Expo registration comes with one (1) representative. Additional reps may be added to the exhibitor online registration form. If your company already registered and you need to add additional representatives, complete the additional rep ticket form.
When can I set up / tear down my exhibit table?
- Booth set up begins at 1:00 p.m. on Wednesday, October 14.
- 12:00 p.m. on Friday, October 16 will begin the tear down of the exhibitor hall.
Where do I ship my exhibitor materials?
TIDA Headquarters does not accept or handle exhibitor shipments. Exhibitors are responsible for all costs associated with shipping and receiving. Have your tracking numbers handy when you arrive and bring pre-printed return labels for easy breakdown. Shipping instructions can be found on the exhibitor page here.
HOTEL & TRAVEL INFORMATION
Is there a deadline to book my hotel room at the group rate? Where do I make the reservation?
- Each attendee is responsible for booking their own room.
- The deadline to book your hotel room at the discounted group rate is September 22 and is subject to availability.
- Visit the hotel webpage to view the ways to make your hotel reservation.
Can I receive the discounted room rate for dates before and/or after the seminar?
Yes. Attendees wishing to come in earlier or stay later than the actual seminar dates will need to call the hotel. Limited rooms are available on a first come, first served basis at the group rate for three days pre/post seminar dates.
How do I get to and from the airport?
The Hilton San Diego Bayfront is located approximately 4 miles from the San Diego International Airport (SAN). 1 Park Blvd. San Diego, CA 92101
Is parking available at the hotel?
Self-Parking: $55 $45 TIDA guests receive a discount of $10 off self parking
Valet Parking: $75
GENERAL QUESTIONS
How do I get an attendee list?
Can I receive continuing education for attending the seminar?
- Yes. The Annual Seminar education sessions are available for CE credit. TIDA is working with CEU Institute for credit approvals and distribution afterwards.
- During the seminar, you will have to pick up the CEU Tracker sheet at the TIDA registration desk and return it back to the TIDA registration desk filled out. TIDA cannot accept the tracker form once you depart from the seminar.
- All CEU forms that are collected at the end of the seminar will be sent directly to the CEU Institute to be processed. Attendees will be emailed a copy of the certificate directly from CEU Institute approximately 4-6 weeks post event.
- **TIDA does not receive confirmation on states with pre-approval status until 2-3 weeks prior to the seminar. When this information is received, it will be posted to the schedule page.
- If your state is not on the list it will not be pre-approved for continuing education, however you may still be able to self report based on that state's criteria.
Can I receive copies of speaker presentation slide decks?
Not through TIDA Headquarters. TIDA cannot share speaker presentations with attendees. You may search the member directory to find public contact information. If the speaker is not a TIDA member included in the directory, TIDA Headquarters cannot share contact information by request. It is the responsibility of the attendee to connect with speakers directly.
- TIDA Sessions/Social Events: Business casual/resort wear is suitable. This includes dress shorts/capris, slacks, blouses, knit tops, khaki pants, dress shorts, collared shirts, slacks
- We also recommend bringing a sweater or light jacket to the educational sessions, as the conference rooms can get chilly.
Will there be free Wi-Fi at the seminar?
- Complimentary internet will be provided in all the guest rooms.
- Basic internet will be available in the meeting space. If you require high-speed connection, please plan accordingly.
TIDA Partners
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